Please note that we will never request payment or bank account information at any stage of the recruitment process. As we continue to grow our teams, we urge you to be cautious of fraudulent job postings or recruitment activities that misuse our company name and information. Please protect your personal information during any recruitment process. While Monks may contact potential candidates via LinkedIn, all applications must be submitted through our official website (monks.com/careers).

About the Role

We are seeking an organised and adaptable Office Manager/Coordinator responsible for overseeing the daily operations of our Paris office, ensuring compliance with company policies, and creating a welcoming environment. You will collaborate seamlessly with diverse teams and manage events and schedules effectively. This role requires you to be 5 days a week in the Paris office. 

Responsibilities:

• Oversee daily office maintenance and ensure compliance with safety and hygiene regulations.
• Manage relationships with suppliers and service providers, focusing on their efficacy and adherence to company values.
• Source and evaluate service providers based on current needs and issues (e.g., CSR, social inclusion).
• Oversee office renovations, space optimisation, decorations, and purchases.
• Maintain communication with IT and HR departments for managing office technology.
• Handle incoming and outgoing mail and packages and manage the office email address.
• Facilitate onboarding and offboarding processes for employees.
• Anticipate office needs and propose budgeted activities for team engagement.
• Track budgets and invoicing processes to create an optimal working environment.
• Assist in organising events and providing hospitality for clients and visitors.
• Welcome guests and respond to talent requests, ensuring a positive experience for all.
• Manage the calendars and schedules of the agency's top management, including scheduling and rescheduling meetings.
• Handle expense reports and assist with the reimbursement process.
• Book and coordinate business travel, including flights, accommodations, and ground transportation.
• Prepare documents and presentations for meetings as needed.
• Act as a confidential point of contact for internal and external communications.

About You

The essentials:

• Proficiency in office management and coordination skills.
• Strong organisational and multitasking skills with good prioritisation abilities.
• Autonomous, diplomatic, and proactive, with a commitment to confidentiality.
• Excellent interpersonal skills, with a focus on service and hospitality.
• Familiarity with technical and computer skills, preferably experience with Google Suite
• Prior experience in a dual role combining office management and executive assistance.
• Experience in the advertising, creative, or tech industries.
• Proficiency in French and English required

At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants from all backgrounds who are excited to contribute to our mission.  

#LI-RE1 #LI-Hybrid

About Monks

Monks is the global, purely digital, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global marketing and technology services to accelerate business possibilities and redefine how brands and businesses interact with the world. Its integration of systems and workflows delivers unfettered content production, scaled experiences, enterprise-grade technology and data science fueled by AI—managed by the industry’s best and most diverse digital talent—to help the world’s trailblazing companies outmaneuver and outpace their competition.

Monks was named a Contender in The Forrester Wave™: Global Marketing Services. It has remained a constant presence on Adweek’s Fastest Growing lists (2019-23), ranks among Cannes Lions' Top 10 Creative Companies (2022-23) and is the only partner to have been placed in AdExchanger’s Programmatic Power Players list every year (2020-24). In addition to being named Adweek’s first AI Agency of the Year (2023), Monks has been recognized by Business Intelligence in its 2024 Excellence in Artificial Intelligence Awards program in three categories: the Individual category, Organizational Winner in AI Strategic Planning and AI Product for its service Monks.Flow. Monks has also garnered the title of Webby Production Company of the Year (2021-24), won a record number of FWAs and has earned a spot on Newsweek’s Top 100 Global Most Loved Workplaces 2023.

We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.